Required Police Check (Waterloo Ravens Girls Minor Hockey Association )

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PrintRequired Police Check

All Volunteers With WGMHA Require A Police Check

All coaches, assistant coaches, trainers, bench staff, dressing room staff, on ice helpers and managers are required to have these done - please look here for further details and a copy of our volunteer letter to present to the Police Station:

Volunteer_Letter_for_Police_Check_(with_Vulnerable_Sector_Check)
Clinic Reimbursement Claim Form (Fill this out after)


To the Waterloo Ravens Coaching Staff (Coaches, Trainers, Bench Staff, Dressing Room Staff, On Ice Helpers and Managers),

The Waterloo Girls Minor Hockey Association (WGMHA) is mandating the completion of an annual police check on all coaching staff for the current season. Police checks must be completed or underway by November 1, of the current season. If this deadline is not met, WGMHA will suspend coaching staff until proof of the request has been given.

For all volunteers who had a Police Check completed previously (it may be used for 3 yrs max), you are not required to get a new police check for the current season. “Photocopied records will be treated as confidential documents and securely retained for a period of three years, at which point they will be destroyed.” We do however require The Following Declaration Letter to be completed and returned by November 1, of the current season.

If a coaching staff member has submitted a Police check in the previous season, they do not require a new police check form but will be required to complete an undertaking form available on the Ravens web site. After three full seasons, a new Police check is required (ie. undertaking forms can only be completed for two additional seasons following the season you submitted a Police check).

Police checks (police vulnerable sector check) must be obtained online from the Waterloo Regional Services website. Please indicate that you are a volunteer for the Waterloo Girls Minor Hockey Association and the fee will be $10.00. The police check report may take three weeks to process, therefore, please retain a copy of your receipt as proof that the request is underway.

Please make sure that you request a Police Vulnerable Sector Check - only this specific police record check will be accepted.

The original Police Check Report OR copy of the above mentioned receipt must be received by November 1, of the current season, in order to avoid suspension. For those showing the receipt only, the original Police Check Report must be forwarded when it is ready. The report and receipt should be dropped off in a sealed envelope  Attention Admin Assistant to the Ravens mailbox at RIM or scanned and e-mailed to our Admin Assistant at  [email protected] 

All original documentation will be returned, once reviewed and photocopied by the Director of  Concerns and Support. Photocopied records will be treated as confidential documents and securely retained for a period of three years, at which point they will be destroyed.

Thank-you for your cooperation.


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Printed from waterlooravens.com on Sunday, September 22, 2019 at 6:45 PM