Certifications/Documents Required for All Staff
The OWHA has updated their Team Official Qualification Requirements, see below:
OWHA Qualifications Requirement (Updated 23-24_season)
Head Coaches must have the required level of certification for their division and tier/level to be rostered and approved by the OWHA. WGMHA strongly recommends that Assistant Coaches have the OWHA recommended level of certification for their division and tier/level, as well.
Please review to ensure that all staff have all required certifications. For those wanting to register for a coaching clinic, please click on the following link to access the available coaching clinics and courses.
OWHA Coaching Clinics
Staff can also register for Coaching Clinics through other OHF registered associations (Alliance, OMHA, etc.).
Please note that any staff wanting to register for a clinic or course must also create a Spordle Account; instructions to do this are also found on the coaching clinic site.
Please keep checking the site in case new courses and clinics are added.
If you have any issues accessing your HCR account or registering for a Spordle Account, please email
[email protected] for support (WGMHA does not have access to Spordle Accounts or staff profiles in the Hockey Canada Registry).
All staff must also have the following certifications/documentation:
Valid Vulnerable Sector Check (also known as a VSC, VSS or Police Check) -
WGMHA and the OWHA mandate the completion of a Vulnerable Sector Check for all coaching staff. These must be completed or in process by November 1st of the current season.
Volunteers who have a valid Vulnerable Sector Check that is less than 3 years old do not need to apply for a new one every year; they must instead submit a Declaration Letter which is
to be completed and returned by November 1st of the current season.
Please note that WGMHA does not reimburse for Vulnerable Sector Checks.
The check can be completed on-line via the Waterloo Region Police Services by clicking on the following link:
Waterloo Region Police Services Vulnerable Sector Check
Please note that new this season, Waterloo Region Police Services now requires a Volunteer Letter to be uploaded as part of the VSC application process. Please email [email protected] to receive a letter.
Staff members that do not reside in the Regional Municipality of Waterloo must apply through their own municipality.
Respect In Sport for Activity Leaders - The OWHA mandates that all staff complete the Respect In Sport for Activity Leaders course. To register, please click on the following link:
Respect Group.
WGMHA will reimburse the course cost for approved staff.
Please note that a Respect In Sport for Parent certification is not accepted by the OWHA.
Staff that completed the
Speakout program do not need to complete the
Respect In Sport for Activity Leaders course but must provide proof of completion.
Note that the Planning A Safe Return To Hockey course is no longer required as of the 2022-23 season.
Once any required certification/documentation is completed, please email a copy to your team manager or coach and [email protected]. WGMHA keeps all staff certifications on file.
Trainer/Assistant Trainer Certification:
All trainers and assistant trainers must be at least HTCP Level 1 certified (WGMHA will reimburse for
approved staff). To register for the course or the refresher course, please click on the link:
HTO Hockey
Trainers and Assistant Trainers must also complete the Respect in Sport for Activity Leaders course, and also have a valid Vulnerable Sector Screening (links above).
Note that the Planning A Safe Return To Hockey course is no longer required as of the 2022-23 season.
Once any required certification/documentation is completed, please email a copy to your team manager or coach and [email protected]. WGMHA keeps all staff certifications on file.
Staff Approvals and Applications:
For HL and DS staff applications and approvals,
the Head Coach of a team must complete and submit the
HL and DS Staff Application Form and
forward the the completed form to Ryan Terpstra at [email protected]. This will start the approval process.
Prior to being placed on a roster, all staff members must first be approved by the WGMHA League Management Committee (LMC) and the WGMHA Board of Directors (BOD).
RAMP Staff Registration
All staff
must be registered in RAMP to be placed on a roster and insured by the OWHA. To register in RAMP, click on the link:
RAMP Login
Once logged in, select 'Coach/Staff Registration' and follow the prompts. Please note that the
NCCP# field is now mandatory for all registrants. If you don't have one (many staff will never need one), just enter 'NR' in the field for Not Required.
Staff cannot be added to a roster unless registered in RAMP. Staff only have to register once in RAMP even if they plan to be rostered on multiple teams or serve in multiple roles.
Reimbursement Requests
WGMHA will reimburse approved staff for the following:
Coaching Clinics to meet OWHA certification and roster approval requirements
Trainer certification/re-certification
Respect in Sport for Activity Leaders
Please download and complete the following form:
Certification Reimbursement Form
Once completed, email to [email protected] along with proof of payment and proof of course/certification completion. Once verified, WGMHA will reimburse via cheque (please allow 2-4 weeks for reimbursement).
Thank you for volunteering with WGMHA.
